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Audit Logs

Audit logs provide an immutable record of all activities in SAR Portal, essential for demonstrating GDPR compliance.

View Audit Logs →

Audit Logs - Immutable record of all system activities
Audit Logs - Immutable record of all system activities Audit Logs - Immutable record of all system activities

What Are Audit Logs?

Audit logs are automatic, tamper-proof records of every action taken in the system. They capture:

Viewing Audit Logs

Access the Logs

  1. Go to Compliance in the sidebar
  2. Click Audit Logs
  3. Use filters to find specific entries

Filter Options

FilterPurpose
Date RangeEntries within a time period
Event TypeSpecific action types
Entity TypeCase, Document, User, etc.
UserActions by specific user

Event Types Logged

Case Events

EventDescription
Case CreatedNew case was created
Case Status ChangedStatus transition
Case Information RequestedInfo request sent to subject
Case ExtendedDeadline extension applied
Case ClosedCase was completed
Case AnonymizedPersonal data removed

Document Events

EventDescription
Document UploadedFile added to case
Document DownloadedFile was downloaded
Document ViewedFile was viewed
Document DeletedFile was removed
Document RestoredDeleted file restored
PII Detection StartedAI analysis began
PII Detection CompletedAI analysis finished
Redaction AppliedRedactions saved

User Events

EventDescription
User InvitedInvitation sent
User JoinedUser activated account
User Role ChangedPermissions updated
User DeactivatedUser access removed

System Events

EventDescription
Settings ChangedConfiguration updated
Subscription ChangedPlan change
Email SentNotification delivered

Log Entry Details

Each entry contains:

Basic Information

Actor Information

Entity Information

Immutability

What Makes Logs Immutable

Why Immutability Matters

Using Logs for Compliance

Responding to Regulatory Inquiries

  1. Identify the relevant time period
  2. Filter logs for the specific case
  3. Export relevant entries
  4. Provide as evidence

Internal Audits

  1. Review activity patterns
  2. Verify proper procedures followed
  3. Identify training needs
  4. Document compliance processes

Incident Investigation

  1. Filter by date/time of incident
  2. Review all related actions
  3. Identify what happened
  4. Document findings

Log Retention

Retention Period

Audit logs are retained according to GDPR requirements:

After Retention Period

Best Practices

Regular Review

Before Case Closure

For Sensitive Cases

For Compliance Reporting

Exporting Logs

Available Formats

Export Options

Use Cases

Privacy in Logs

What’s Logged

What’s NOT Logged

After Anonymization